Privacy Policy

Introduction

Karabiner Technology, Inc. (hereinafter referred to as the “Company”) acquires information concerning individuals (hereinafter referred to as “Personal Information”) from customers, employees, and other related parties (hereinafter collectively referred to as “Customers, etc.”) in providing all services offered by the Company (hereinafter referred to as the “Company Services”). This Privacy Policy (hereinafter referred to as this “Policy”) explains the following matters.

About the Company
How the Company acquires, uses, securely manages, provides, and deletes Personal Information

About Customers, etc.
How Customers, etc. can manage their own Personal Information

About the Company

1. Personal Information Acquired

   The Company acquires the following types of Personal Information in providing the Company Services.

   
   ① Information provided by Customers, etc.

   • Profile information, such as name, date of birth, gender, and occupation
   • Contact information, such as email address, telephone number, and address
   • Information concerning payment methods, such as bank account information and electronic money information
   • Other information entered or transmitted by Customers, etc. through input forms or other methods designated by the Company

   
   ② Information acquired through use of the services

   • Information concerning service usage, such as services used, products purchased, pages viewed, advertising history, search keywords, date and time of use, method of use, and usage environment
   • Information concerning the service usage environment, such as network information, cookie information, location information, device information, browser information, and application information

   
   ③ Information acquired from third parties

   • Information acquired from other business operators with which the Company partners
   • Information uploaded by other Customers, etc.

   
   ④ Publicly available information

2. Purposes of Use

   The Company uses the Personal Information of Customers, etc. for the following purposes.

   Type of Personal Information	Purpose of Use
   1. Personal Information concerning customers
   	(1)	To advertise or promote products, etc. of the Company and third parties, including sending emails and distributing flyers or other direct mail, and to send email newsletters
   	(2)	To send gifts on behalf of the relevant person. Personal Information of the person designated as the delivery recipient will be used for shipping.
   	(3)	To provide notices regarding campaigns and surveys, and to request interviews or feedback for service improvement
   	(4)	To conduct campaigns, contact winners, and ship prizes, etc.
   	(5)	To manage seminars and events
   	(6)	To provide point services
   	(7)	For marketing activities and statistical research and analysis of marketing data
   	(8)	For customer information management, various communications, response management, and related purposes
   	(9)	To provide support for products and services, etc. and respond to inquiries, etc.
   	(10)	For marketing activities, including in-person sales activities
   	(11)	For statistical research and analysis of marketing data
   	(12)	To develop and improve the Company’s products, services, etc.
   	(13)	To maintain systems and address defects or malfunctions
   	(14)	To simplify membership registration and related procedures when members who have registered Personal Information with the Company use another service provided by the Company or its parent company
   	(15)	When the Company is entrusted by business partners, etc. with the handling of Personal Information, to perform the entrusted work, including shipping agency services and communications related to shipping
   	(16)	To exercise rights and perform obligations based on contracts, laws, etc.
   	(17)	To match the information against sources held by other companies for confirmation of postal addresses, marketing activities, and advertising and promotion
   	(18)	For purposes separately specified for each of the Company’s services
   	(19)	For various other communications, response management, sending related materials, etc.
   	When inquiries are made by telephone, calls may be recorded for the purposes above and for operator training aimed at smooth business operations.
   2. Personal Information concerning business partners, including individuals, and officers and employees of other companies, etc.
   	(1)	For business communications, including sending greeting cards, cooperation, negotiations, performance of contracts, requests for performance, etc.
   	(2)	For business partner information management and payment and receipt processing
   	(3)	To introduce production areas, products, etc. to Customers, etc., and for related sales promotion, public relations, and advertising
   	(4)	For publication in company brochures, business reports, company histories, and other records
   	(5)	To provide information regarding the Company Services, events, etc.
   	(6)	To request cooperation with surveys and prepare various statistical materials
   	(7)	To identify the relevant person from the perspective of protecting and managing the Company’s trade secrets, etc. when entering the Company’s premises
   	(8)	To fulfill obligations prescribed by laws and regulations, including the Act for Securing the Proper Operation of Worker Dispatching Undertakings and Improved Working Conditions for Dispatched Workers and the Industrial Safety and Health Act
   	(9)	To confirm the legal compliance status of the Company’s employees and business partners
   	(10)	With respect to Specific Personal Information, etc., when the relevant business partner of the Company is a sole proprietor, for the preparation of payment records concerning compensation, fees, contract payments, prize money, etc.
   3. Personal Information concerning officials of government agencies, public servants, etc.
   	(1)	For business communications, reports, inquiries, etc. necessary for competent authorities
   	(2)	To confirm the legal compliance status of the Company and its employees
   4. Personal Information entrusted to the Company by other business operators, etc. for handling
   	(1)	For performance of contracts with business partners, including performance of entrusted work
   5. Personal Information concerning shareholders
   	(1)	To exercise rights and perform obligations under laws and regulations
   	(2)	To provide various conveniences from the Company in relation to shareholder status
   	(3)	To implement various measures to facilitate the relationship between shareholders and the Company from the perspective of the relationship between members of an association and the association itself
   	(4)	For shareholder management under laws and regulations, including preparation of shareholder data
   	When inquiries are made by telephone, calls may be recorded for the purposes above and for operator training aimed at smooth business operations.
   6. Personal Information concerning participants in events, etc.
   	(1)	For communications and provision of information related to events
   	(2)	To provide information on related products or services, and to perform research, analysis, promotion, advertising, and related work entrusted by business partners
   	(3)	To introduce events, etc. and conduct related sales promotion, public relations, and advertising
   	(4)	For publication in company brochures, business reports, company histories, and other records
   	(5)	For purposes separately specified for individual events, etc.
   7. Personal Information concerning job applicants
   	(1)	To contact job applicants, including internship applicants, provide recruitment information and other information, and conduct recruitment screening
   	(2)	For management of the Company’s recruitment operations
   	(3)	To improve the Company’s website for job applicants
   8. Personal Information concerning employees
   	For employee management With respect to Specific Personal Information, etc., the Company will use such information, to the extent necessary for business operations, within the scope of the purposes of use individually specified at the time of acquisition from among the following. (1) Procedures for applications, claims, and other matters related to social security, including health insurance, employees’ pension insurance, and employment insurance for the relevant person and their dependent relatives (2) Procedures for tax filings and related matters, including withholding tax and individual inhabitant tax for the relevant person and their dependent relatives
   9. Personal Information concerning persons who make inquiries to the Company or visit the Company, etc., other than those listed in 1 through 7 above
   	For communications, response management, sending related materials, etc.

   The Company will not use the Personal Information of Customers, etc. beyond the reasonable scope of the purposes of use notified when the Personal Information was entrusted to the Company. If it becomes necessary to use the information for purposes other than these purposes, the Company will notify Customers, etc. in advance.

   The Company may also acquire information concerning Customers, etc. from other business operators, such as internal identifiers, advertising identifiers, cookies, email addresses, and usage history, combine it with Personal Information concerning Customers, etc. held by the Company, and use it within the scope of the purposes of use stated above.

3. Security Management

   In handling the Personal Information of Customers, etc., the Company appoints a personal information protection manager in the department responsible for managing Personal Information and manages such information appropriately. In addition, the Company conducts training on personal information protection when employees join the Company, as well as regular company-wide training on personal information protection, and thoroughly educates its employees.

   Against risks such as unauthorized external access, as well as loss, destruction, falsification, and similar incidents, the Company implements appropriate and reasonable security measures and endeavors to protect the Personal Information of Customers, etc.

   
   <Contact for inquiries regarding management of Personal Information>
   Personal Information Protection Manager, Karabiner Technology, Inc.
   Email: privacy@karabiner.tech

4. Provision to Third Parties

   The Company will not provide, disclose, or share Personal Information with third parties except when consent has been obtained from Customers, etc. or when permitted by law.
   For example, Personal Information may be provided, disclosed, or shared with third parties in the following cases.

   
   ① Disclosure by the relevant person
   Depending on public/private settings and recipients, content posted by Customers, etc., such as reviews, may be viewable by third parties.

   
   ② Outsourcing
   For the purpose of conducting business, the Company may disclose Personal Information of Customers, etc. to its contractors only to the minimum extent necessary. The Company enters into agreements concerning the protection of Personal Information with such contractors and conducts necessary and appropriate management and supervision to ensure that the contractors comply with those agreements.

   
   ③ Joint use among group companies

   • Items of personal data jointly used
     Information described in “1. Personal Information Acquired”
   • Scope of parties jointly using the information
     The Company and Oisix Inc.
   • Purposes of use by the parties jointly using the information
     The purposes of use are the same as those described in “2. Purposes of Use.” However, with respect to the purposes of use by the joint user, “the Company” shall be read as Oisix Inc., and “the Company Services” shall be read as services provided by Oisix Inc.
   • Name and address of the party responsible for management of the relevant personal data, and, in the case of a corporation, the name of its representative
     Sunlight Building 3F, 5-23-8 Watanabe-dori, Chuo-ku, Fukuoka-shi, Fukuoka 810-0004, Japan
     Karabiner Technology, Inc.
     Representative Director: Yuji Fukuda

   
   ④ Business succession
   In the event of a corporate transaction involving the Company’s business covered by this Policy, such as an acquisition, merger, or change of business entity, Personal Information may, to the extent permitted by law, be transferred to the successor of the business.

   
   ⑤ Compliance and cooperation with public authorities
   The Company may disclose Personal Information to law enforcement agencies, courts, and other third parties based on laws and regulations, such as when it receives a request made in accordance with legal procedures, including a warrant.

   
   ⑥ Cooperation with other business operators
   When Customers, etc. use services of other business operators that cooperate with the Company, or when the Company conducts marketing activities and advertising through other business operators that cooperate with the Company, the Company may provide Personal Information of Customers, etc. to such other business operators. The Personal Information provided by the Company will be limited to the minimum extent necessary to achieve the purpose.

5. Acquisition by Third Parties

   Apart from “4. Provision to Third Parties,” the Company may allow partner companies to acquire information of Customers, etc. by using cookies, software development kits, and similar technologies. The use of Personal Information by partner companies other than the Company is governed by the privacy policies of the respective partner companies.

   
   For example, to improve the Company Services, the Company uses Google Analytics provided by Google LLC to measure the Company Services, including websites. Google LLC may set cookies or read existing cookies to acquire data. In such cases, information such as the URLs of pages accessed by customers and IP addresses is automatically transmitted to Google LLC. The Company may use such information to understand usage status and for the Company Services, etc. Please refer to the Google Analytics Terms of Service and Google’s Privacy Policy for the handling of data by Google LLC in Google Analytics.

6. Deletion

   When the Company no longer needs to use the acquired Personal Information, it endeavors to delete such Personal Information without delay. If Customers, etc. request account deletion, the Company will delete their information after retaining it for a certain period, in accordance with laws and internal rules.

About Customers, etc.

The procedures for requesting disclosure, correction, addition, deletion, suspension of use, or erasure of Personal Information (hereinafter collectively referred to as “Disclosure, etc.”) are as follows.

1. How to Request Disclosure, etc.

   The Company will send you the request form designated by the Company (hereinafter referred to as the “Disclosure, etc. Request Form”), so please first contact the inquiry desk below. After filling in the required items on the Disclosure, etc. Request Form sent by the Company, please attach the identity verification documents specified below and send them by registered mail, delivery-certified mail, or another delivery method that allows confirmation of arrival.

   
   <Inquiry desk for Personal Information>
   Karabiner Technology, Inc.
   Email: privacy@karabiner.tech

   
   <Mailing address>
   Personal Information Inquiry Desk, Karabiner Technology, Inc.
   Sunlight Building 3F, 5-23-8 Watanabe-dori, Chuo-ku, Fukuoka-shi, Fukuoka 810-0004, Japan

2. Persons Who May Make Requests for Disclosure, etc.

   • The relevant person
   • The legal representative of the relevant person, if the relevant person is a minor or an adult ward
   • An agent authorized by the relevant person to carry out procedures for requesting Disclosure, etc.

3. Documents Required When Requesting Disclosure, etc.

   ① When the relevant person carries out the procedure

   • Disclosure, etc. Request Form, stamped with the seal registered in the seal registration certificate
   • Identity verification documents
   • Seal registration certificate

   
   ② When an agent carries out the procedure

   • Disclosure, etc. Request Form
   • Identity verification documents for both the relevant person and the agent
   • Power of attorney

   
   * Please send the following two identity verification documents by mail.
   
   1) Certificate of residence obtained within the past three months (copies not accepted) (one copy)
   * For foreign nationals, please submit a copy of your residence card or special permanent resident certificate instead of a certificate of residence.
   * If the address shown on each certificate differs from the address registered with the Company due to relocation or other reasons, please submit a certificate of residence that shows your relocation history.
   
   2) Any one of the following: a copy of a driver’s license or passport within its validity period, or an original copy of a family register or extract obtained within the past three months with an attached supplementary certificate showing the current address
   * If the certificate shows the registered domicile, please cover the “registered domicile” section with paper before copying it, or black it out after copying so that the registered domicile cannot be seen. Please ensure that the address remains confirmable.

4. Fees for Disclosure, etc.

   When requesting disclosure of Personal Information or notification of the purpose of use, a fee of 1,000 yen (including tax) will be charged for each request. Please enclose postage stamps or a postal money order.

5. Notice of Disclosure, etc.

   Notice of disclosure, including notice of the reason for non-disclosure, will be sent to the relevant person, or to the agent in the case of a request by an agent, by registered mail with delivery restricted to the addressee.

Other Important Information

1. Revision of this Policy

   The Company may revise this Policy at any time without prior notice in response to changes in laws and regulations or as necessary. In such cases, the Company will post the latest version of this Policy on the Company’s website. Regardless of the content of this Policy at the time Customers, etc. viewed it, the Company will always handle the information of Customers, etc. in accordance with the latest version of this Policy.

2. Personal Information Handling Business Operator

   • Name
     Karabiner Technology, Inc.
   • Address
     Sunlight Building 3F, 5-23-8 Watanabe-dori, Chuo-ku, Fukuoka-shi, Fukuoka 810-0004, Japan
   • Name of Representative
     Representative Director: Yuji Fukuda